Public Lands Log is operated by Terrain360 LLC ("we," "us," "our"), a company based in Richmond, Virginia. These terms govern use of publiclandslog.org and its related services (the "Service"). By creating an account, accepting an invitation, or using the Service, you agree to these terms on behalf of yourself and the organization you use it for (your "Organization"). If you do not have authority to bind your Organization, do not use the Service.
Our Privacy Policy explains how we handle personal data and is part of these terms. If your Organization signs a separate written agreement or order with us, that agreement controls where it conflicts with these terms.
Public Lands Log helps organizations record and report visitors: photographing paper guest books and reading the entries, QR and kiosk check-ins, trail counter imports, maps, monthly reports, and exports. Some features, such as paid plans and printed materials, are offered only when we make them available. We may change, add, or remove features, and we will give reasonable notice before removing a feature your Organization actively uses.
Your Organization owns the visitor records, photographs, files, and other content it uploads or collects through the Service ("Customer Data"). You give us permission to host, copy, process, and display Customer Data only as needed to provide, secure, and support the Service for your Organization.
Handwritten entries are read automatically and can be misread, which is why staff review and publish them before they count. Counts reflect the sign-ins, check-ins, and imports your Organization records. They are not a measurement of total visitation unless your Organization's own method makes them one. Hometown, distance, and out-of-state figures are based only on entries that include a usable hometown. Your Organization is responsible for reviewing any figures before submitting them to a funder, agency, or other third party, and for describing how they were collected.
You agree not to:
Some features may require a paid plan. If your Organization subscribes, fees are as shown when you subscribe or in your written order, billed in advance for each billing period, and exclusive of applicable taxes. Card payments are processed by Stripe. Agencies and organizations that need it may pay by invoice, due within 30 days. Trials end on the date shown when they start. We will give at least 30 days' notice of a price change, and it applies from your next billing period. If an invoice is unpaid 15 days after a reminder, we may suspend paid features until it is paid; your data is not deleted during a suspension.
Your Organization may stop using the Service at any time. Paid plans run to the end of the current billing period and are not refunded for partial periods unless the law requires it. We may suspend or end access for a material breach of these terms that is not fixed within 15 days of notice, or immediately where needed to protect the Service, other customers, or visitors. Sections 4, 5, 9 through 14, and any unpaid fees survive after use ends.
The Service, including its software, design, and documentation, belongs to Terrain360 LLC. These terms do not transfer any of it to you. If you send us suggestions, we may use them without obligation to you.
We use reasonable administrative, technical, and physical safeguards to protect Customer Data, as described in the Privacy Policy, and we treat your Organization's non-public information as confidential. If a security incident affects your Organization's data, we will notify you as described in the Privacy Policy.
The Service relies on providers named in the Privacy Policy, such as hosting, email, maps, and payment processors. Links to other websites, including any page a QR code is set to open after a check-in, are the responsibility of whoever runs them.
We work to keep the Service available and accurate, but it is provided "as is" and "as available." To the extent the law allows, we disclaim implied warranties, including merchantability, fitness for a particular purpose, and non-infringement, and we do not promise the Service will be uninterrupted or error-free.
To the extent the law allows, neither party is liable for indirect, incidental, special, consequential, or punitive damages, or for lost profits or revenue. Each party's total liability arising from the Service is limited to the amount your Organization paid us in the 12 months before the claim, or $100 if nothing was paid. These limits do not apply to your Organization's payment obligations or to a party's fraud or willful misconduct.
To the extent the law allows, your Organization will defend and hold Terrain360 LLC harmless against third-party claims arising from Customer Data your Organization collected without the right to do so, or from your Organization's breach of Section 6.
If your Organization is a federal, state, tribal, or local government entity, any term in these terms that the law governing that entity does not allow it to accept (for example, indemnification, governing law, venue, or automatic renewal) applies only to the extent that law permits, and that entity's applicable procurement terms control where required.
We may update these terms. We will email account owners at least 30 days before a material change takes effect, and the effective date above will change. Continuing to use the Service after a change takes effect means accepting it.
These terms are governed by the laws of the Commonwealth of Virginia, without regard to its conflict-of-law rules. Except as Section 15 provides, disputes will be heard in the state or federal courts located in Richmond, Virginia.
Terrain360 LLC
support@publiclandslog.org
Richmond, Virginia